Private Group Booking Terms
A tiered pricing structure applies to Private Trips. If you have enough people in your group, you’ll receive a discount from the catalog price or you may send one person complimentary. Generally, we recommend you have a group of 20 or more people.
Our Private Trips Coordinators will create a custom-tiered pricing sheet depending on the trip you’ve selected and the size of your group. The tiered pricing sheet will be sent with the Private Trip Contract for you to review, sign and return to Earthbound Expeditions Inc. as final confirmation for your vacation. Please call us for more information about tiered pricing at 1-800-723-8454.
A $500 deposit is required to develop a custom itinerary. This deposit is refundable upon trip completion. You may also choose to apply this deposit to your final balance. A $500 per person deposit is due once parties agree upon a detailed itinerary and is fully refundable for six weeks from the date of receipt. After receipt of this deposit, you will receive a written confirmation from Earthbound Expeditions confirming your space. Some airlines may also require a deposit after confirmation of space.
Earthbound Expeditions will provide two proposals. The first will include an outline of the program. The second will include a fully detailed itinerary. Any modifications made after the land arrangements have been confirmed will incur a fee of $50.00 per change.
Your check, listing the tour name, must reach us 90 days prior to the group’s departure. Final tour documents are mailed after the final payment and approximately six weeks prior to the group’s departure.
All cancellations must be made in writing and are effective upon receipt in our office. Deposits are refundable for six weeks from the day we receive them. After the six-week deadline, they are no longer refundable.
Cancellations received up to 60 days prior to departure are refunded all money except the tour deposit. No refunds are made for cancellations received within 60 days of departure except in cases of medical emergency of a tour member. If a tour member cancels a tour and/or is unable to participate in the tour because of a medical emergency, he/she would be refunded all money that Earthbound Expeditions was able to recuperate, minus the initial $200 trip deposit. Because some accommodations, meals or services cannot be refunded to us unless arranged in ample time prior to departure, they will not, in turn, be refunded to the tour member. Furthermore, this cancellation and interruption coverage would not cover any fees for changes in airline tickets, pre or post-tour hotels or other personal travel related to, but not part, of the tour package. It also does not cover any possible medical expenses incurred while abroad. This is why we strongly urge the purchase of supplemental travel insurance. You should also check with your medical insurance provider to understand your medical benefits and coverage while traveling.
Earthbound Expeditions strongly encourages tour members to purchase travel insurance in order to save them the costly expense of canceling their trip in the event of an unforeseen emergency. We will include brochures on supplemental trip insurance in your confirmation packet.